System Interface Setup

To setup the system interface, use the following steps:

• From the shop management program, run End of Day (EOD).
  The End of Day should complete without any errors before you attempt to export to QuickBooks!!!
• Open QuickBooks.

  

• Minimize QuickBooks.
• Double-click the program's interface located on the desktop.

  

• QuickBooks - Application with No Certificate screen displays.
• Check Yes, always; allow access even if QuickBooks is not running.

  

• The interface checks to see if QuickBooks is set up correctly. This may take some time.
• Make sure that a customer does not have the same name as anyone in the Vendor List or Others List in QuickBooks. Any errors that occur will result in an Export Report.
• Any errors will display the Results tab with a list of issues, otherwise an Awaiting Your Command displays on the bottom left corner.

Export Settings Tab

• Check Export ALL Sales or Charges ONLY.

  

• If Export ALL Sales is checked, select:
• Itemized Cash Sales - where transactions get posted to a specific customer
• Summarize Cash Sales - where transactions get posted to a miscellaneous customer
• Credit Cards can be broken up to track by name or type.
• Chose to Update Cost of Goods Sold or not.

  

• Select the Export Deliveries option. Check Update Inventory Assets (default.)
  Expense Deliveries by Dept unlocks the General Expenses default account. If a delivery does not match a department code, it will go into general expenses. Otherwise, the department code can be transferred into whatever account is chosen.

  

• After running End of Day (EOD), select Edit Dept Expense Accounts and fill in the accounts for each department code.
• Default Accounts is used to set a default account for Inventory Asset, General Expenses and Cost of Good Sold.

  

• Check Export Credit Info back to SMS to export the credit information back to the program. Cloud users leave this un-checked.

  

• The path must be set to ACR\LIVE\DATA folder.

Bank Deposits Tab

• From the left side, select the QuickBooks account that you want each of type of sale to export into. Setting all four Undeposited Funds is most common.

  

• From the right side, match the credit card names up with the payment type. For cards with no name, select Credit.

  

• Select a deposit account for each payment type (usually Undeposited Funds).

Continue on to Posting.